Personnel and Payroll Specialist

📎 About the company

Akveo is an IT company specializing in web, mobile, low-code, and AI solutions for clients in the USA and Europe. We develop high-quality software products that help businesses automate processes and implement innovations. We are actively expanding into AI-driven solutions, leveraging artificial intelligence to enhance our products and services.

Akveo is a team of 100+ professionals. We have development centers in Poland and Lithuania, and representatives in the US.

Who we are looking for?

We are looking for an experienced Personnel and Payroll Specialist for a part-time position (approximately 4 hours per day) who will handle comprehensive HR and payroll support for our employees, taking into account the specifics of the IT industry and an international team.

The ideal candidate has experience working with foreign employees, a strong knowledge of Polish labor law, and proficiency in HR and payroll systems.

Requirements

• Minimum 5 years of experience in a similar position;
• Proven experience working in companies employing foreign staff;
• In-depth knowledge of Polish labor law, payroll calculation, ZUS, PIT, and PPK;
• Hands-on experience with Enova 365, Wfirma, Płatnik, or similar systems;
• Strong attention to detail, accountability, and excellent organizational skills;
• Ability to manage a high volume of documentation and data;
• Polish language: C1–C2;
• English language: A2 (basic communication);
• Russian language: a plus;
• Availability to attend the Warsaw office once a week;
• Willingness to be reachable during standard working hours for critical matters

Responsibilities

• Maintaining personnel records (contracts, employee files, contract expiration tracking, medical checkups, occupational health and safety);
• Preparing and processing payroll, including civil law contracts;
• Calculating and submitting contributions to ZUS, PIT, PPK; preparing reports and income statements;
• Processing sick leaves, vacations, business trips, and other types of absences;
• Supporting legalization of stay and work permits for foreign employees;
• Preparing document packages for hiring, changing employment conditions, and offboarding;
• Communicating with clients and government institutions (ZUS, US), preparing required documentation;
• Supporting systems, including filling out official bank forms and documents in foreign languages;
• Ensuring internal documentation complies with legal requirements and company standards;
• Preparing internal regulations and guidelines related to payroll and remote work.

What can we offer?

⚡ Quick and transparent hiring process.

🏔️ Part-time position (~4 hours per day) with a flexible schedule.

📚 Compensation for training and certifications.

🐣 Performance Review system (every 6 months) and regular 1:1 meetings.

Join us!

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