Project Estimation Free Excel Template

The project cost estimation template is a perfect tool to evaluate IT projects of any complexity. This fully customizable template gives the ability to estimate project activities and prepare a rough timeline at short notice. The solution is helpful for project managers, technical leaders, and developers alike.

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What is the Project Estimation?

Project cost estimation is an integral part of both project and cost management. In a nutshell, it is a process of evaluating the budget necessary for a project's successful completion.

How to Estimate a Project Accurately: Top Tips

Now, you can see both the projected cost and the project's timeline.


Before starting the project, structure its scope and get a detailed estimation from your development team.


Determine the functional scope and number of hours required for the initial development phase. At this step, you can dedicate features to different phases.


Set required params for such activities as stabilization, project management, etc., on a separate tab. It would help if you calculated it as % of efforts for initial development from the previous step.


Determine hourly rates and the number of employees for each role.


Add one-time activities and their estimation to totals.


Set a start date for the project.

Top 5 Project Estimation Mistakes You Must Avoid

Developing software is a complex process that includes variables such as different methodologies, programming languages, and practices. With all these factors to consider, project estimation gets challenging. So how do you estimate a project correctly? The first step is to avoid the most common mistakes:


When estimating, don’t jump to fast conclusions


Include potential variations in estimates


Use alternative pricing models


Consider possible future changes


Don’t build your development strategy around assumptions

The Estimation Worksheet That You Need

The template includes into the quote not only functional development but all support activities on the project: stabilization, management, quality assurance, design, etc. The scope may be prioritized and split into several phases, and the template will calculate them separately.

Once you have estimated a quote, it's easy to adapt it to future changes in efforts price, activities duration, and planned risks. This way, when doing project planning, you get the essential data at a glance whenever you need it.

Project Estimation Free Excel Template Example

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Estimation Free Template

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